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Create a Job Application Form on WordPress Website- In Depth Guide

Let’s take a look at how you can create a job application form on your WordPress website within a few minutes.

What is a job application form?

This guide will help you create an easy and compelling job application form in no time using the RegistrationMagic plugin. To collect all the personal and professional information about the candidate, a job application form is used. Whatever the job the employers are hiring for, they do require an application form either offline or online to collect and assess the credibility of the candidates. The online job application form is also used to collect the CV and cover letters of interested candidates.

Job Application Form Types

Nowadays there are many types of employment application forms. However, they are divided into two types, online and offline. i.e. paper-based. The online job application form is usually used by employers on their websites or at the hiring kiosks. Many organizations also offer job application forms using their own mobile phone applications. In a few cases, the job application forms can also be availed through emails.

Whereas, the offline job application form is a paper-based form that needs to be submitted to the employer in person with a CV and cover letter attached.

 

Importance of a Job Application Form

Before creating a job application form it is essential to understand its importance. An employment application is very important as it is used to collect all the essential information about the candidate to determine the fitness for a particular job. Right from the basic details such as name, education, and contact information to employment history and core skills, every information is collected using the application form. Overall, the form includes personal as well as professional details.

 

Information Asked in a Job Application Form

As mentioned before, a job application form is used to collect personal as well as professional details of candidates that are interested in a particular position.

Here are some questions that are definitely a part of the application.

  • Name
  • Address
  • Contact
  • Email
  • References
  • Education
  • Employment
  • Undertaking
  • Availability
  • Additional Information

How to create a job application form your website?

To create a job application form on your website, here are a few pre-requisites:

  • A working website with WordPress installed.
  • List of all the questions to be asked in the application.
  •  A plugin to create the form (RegistrationMagic in our case as it is the best plugin to create awesome forms with conditional logic)

Steps to create a job application form online on your website:

Installing RegistrationMagic

Here’s how to install the RegistrationMagic plugin on your website within a few clicks. (Skip if you already have it installed and activated)

  1. Go to your website’s Dashboard -> Plugins and click on Add New.

Installing RegistrationMagic

2. Search for RegistrationMagic -> Install and Activate.

RegistrationMagic install

 

Create Job Application Form Using RegistrationMagic

Before we get started with form creation, let’s add a new form by going to RegistrationMagic -> All forms -> New Form.

Name it Job Application Form.

Note: If you don’t want the candidates to register on your website, uncheck the Turn off user registration box. 

Click Save and Close. 

The form will be created and it will appear in the form dashboard.

Create a job application form - Step 1

Sections

We will divide this guide into six parts:

A. Personal Details

B. Educational Details

C. Professional Details

D. Skills

E. Attache CV and Cover Letter

F. Declaration and Other Details

 

A. Personal Information

Adding personal details to your job application form.

Here, we will add fields that will ask for the personal information of the candidate such as;

  1. Name
  2. Phone number
  3. Email
  4. Address

 

  1. For Name, we will use the Fname and Lname fields.

To add fields, hover the mouse pointer on the form we just created and click on Fields.

Create a job application form - RM fields

Click on Add Field to add new fields.

Select First name and label it as First Name (this is how it will show on the front-end).

Similarly, do the same for the Last Name. 

This is how it should look.

Fname and lname

 

Then, for adding the Phone/ Mobile number field, click on Add field and select Mobile Number from the fields menu.

Give it a label and select the appropriate settings as per your needs and click on Save.

Mobile Number field

Next, as we can see, the Email field is added by default, so we don’t need to add it again.

Perhaps, if needed, you can enable the email verification by going to the Email fields setting and enabling the Display email confirmation field. 

Email confirmation

For adding an address, add the Address field from the fields dashboard.

In the address field, there are two options, one is the regular address fill-up option and the second one (our favorite) is the Autocomplete that is powered by Google.

Moreover, the address field can be restricted to a particular country too.

This is what the first part of your job application form looks like.

Creating a job application form - part 1

 

Apart from the fields mentioned above, if you intend to add more fields, you can do by going to the field manager tab.

B. Education Information

While creating any type of job application form, collecting education details on all the candidates is pretty crucial for the right decision-making.

Let’s add the fields for collecting educational information.

Here, we will use conditional fields.

First, using the radio button, we will ask what is the highest qualification.

Education - radio button

 

Then, we added a couple of text boxes and number fields for college/ university names, Degree names, percentages, and year completion details with conditions.

Like this,

Conditions

RM Degree name

and number fields,

There is always a possibility to enhance the conditional logic and you can use it according to your needs. Since we are creating a simple job application form, we have also kept the conditions simple.

This is what it looks like on the front end.

Frontend1

 

C. Professional details

Here, we will add fields that will help capture the employment details of the candidates.

For this, we will use the radio button to ask the candidate whether they have any work experience or not.

Work exp

Using the Number field, we will ask how many years of work experience they have.

We will insert the Textarea field to acquire the roles and responsibilities

A text field to insert the name of the most recent employer, and date fields for start and end dates.

Like this,

Employment fields

To keep it clean, we have used conditional logic in all the fields under employment details.

Here’s how it looks,

Create a job application form - Employment frontend

D. Skills

Further, we will collect all the skills of the candidates using the text area field from the field manager.

Skills text area

Again trying to keep it simple, this is what it looks like;

frontend-skills

If needed, you can also use a checkbox, so that the candidates can check the related skills.

 

E. Upload Attachments

Create a job application form and not include a CV and cover letter attaching option. Doesn’t sound right.

In this section, we will use the File Upload field so that the candidates can upload their CVs and Cover letters.

These are the most important documents collected from any candidates applying for a job online.

File upload

The field setting allows you to define custom file types that the candidates can upload. If they try to upload anything apart from the defined file type, they will get an error.

For example, we have mentioned PDF in the Allowed file type box.

This is how it will look on the front end.

file upload

 

F. Declaration

The declaration is again a crucial part of the employment application form.

For this, we will use the Terms and Conditions field from the field manager.

Declaration

This is how it looks on the front.

Declaration

And we have the job application form ready.

The RegistrationMagic plugin makes it effortless for anyone to create any type of user registration form or a job application form.

 

On the Front

This is how it looks when you create a job application form using the RegistrationMagic plugin in case you are wondering.

 

 

Last word

This is quite a detailed guide about how you can create a job application form on your WordPress website easily.

We have shown how you can easily create an application form by yourself without any need.

Creating job application forms has become easy than ever before. Just a few clicks and you are ready with an intelligent application form.

To create a job application form, you can surely rely on RegistrationMagic. It has all the needed form fields and awesome conditional logic that can help you create a smart application form.

The plugin is efficient enough to handle a huge registration of applicants trying to apply for an open position.

Also, try ProfilreGrid, the best plugin to create user profiles, communities, and memberships for job-searching candidates.

Moreover, EventPrime will help you create online events on your website with ease. It gives total control over any event you create. Perhaps, you can use it to create webinars and conferences.

 

 

Important Bonus Tip

Looking to create a smart and intelligent online job application form? Take a look at the following articles.

RegistrationMagic proper installation.

RegistrationMagic starter guide.

Create an event form.

Bulk email guide.

Save time by using the best WordPress form plugin.

 

 

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